Classic African Safaris

Adventure Safaris and Family Safaris for All!

Epic African Safaris
Terms and Conditions of Booking a Safari

 

The Lodge at Garamtata Safaris Kudu Bull and Cow - Garamtata Safaris Excellent warthog trophy! Spectacular African Sunset Burchell's Zebra              

&Beyond Exeter Lodge (Sabie Sand Game Reserve) South Africa

The game viewing continues all day, whether on a game drive or from the comfort of the Lodge’s shady viewing deck! Exeter Lodge exclusivity at best!

The African Leopard - Stealth, as best as can be!

Leopards are easily recognized by their stunning rosette patterned coats. But why are they so difficult to spot when you are on your game drive?

Anabezi Camp (Lower Zambezi National Park) Zambia

What a great camp to see elephants cavorting in the Zambezi River! See relaxed elephants enjoying themselves!

The African Lion - The predator everybody wants to see on Safari!

The African lion is one of the most popular group of cats in the Wild. Its popularly known as the King of the jungle due to impressive mane

Chinzombo Camp (South Luangwa National Park) Zambia

Wildly luxurious, Chinzombo brings levels of comfort, style and elegance previously unseen to the Luangwa Valley.

The Black Rhino

Ngorongoro Crater in Tanzania is an excellent location to view the endangered Black Rhino!

Phinda Vlei Lodge (Phinda Game Reserve) South Africa

Suites are carefully positioned for a prime view of the animals coming out to drink, with vistas from even your shower or bathtub, the game viewing never stops!

Ngorongoro Crater Lodge (Tanzania)

Breakfast on your private porch at Ngorongoro Crater Lodge! The views are simply spectacular!

DumaTau Camp (Linyanti) Botswana

DumaTau, meaning ‘roar of the lion,’ is a ten-roomed (eight twin and two family) luxury tented camp located in the private Linyanti Wildlife Reserve.

Elephant in the water at Kings Pool Camp (Linyanti) Botswana

Kings Pool overlooks the handsome oxbow-shaped Kings Pool Lagoon in the Linyanti Wildlife Reserve bordering Chobe National Park

Chiawa Camp, Lower Zambezi National Park, Zambia

Set deep inside the Lower Zambezi National Park, Chiawa Camp enjoys the prime location in the Lower Zambezi. This area is still unspoilt as it is new to Tourism.

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The Red Lechwe is a semiaquatic antelope that practically lives in shallow water.

With hooves designed to stand strong in soft and muddy ground, the red lechwe is extremely fast when running through water, but awkward running on land..

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Leroo la Tau - Set on the banks of the Boteti River, Makgadikgadi Pans, Botswana.

Populated by up to 30,000 zebra and wildebeest accompanied by predators, guests can experience the exhilaration of seeing large concentrations of game!

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Sanctuary Swala Camp - Tarangire National Park, Tanzania

Sanctuary Swala is located in an exceptionally private section of Tarangire National Park, offering visitors a luxurious and very exclusive safari experience.

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Sanctuary Olonana Camp - Masai Mara Game Reserve, Kenya, Tanzania

Sanctuary Olonana is located in an exceptionally private section of the Masai Mara, close to where the movie Out of Africa, was filmed.

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Savute Elephant Camp - Chobe National Park, Botswana

The camp is located on the Savute Channel in Chobe National Park, which is in the rugged, semi-arid wilderness region of far northern Botswana

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Elephant Bedroom Camp, Samburu National Reserve, Kenya.

Set on the banks of the Ewaso Nyiro River in Samburu National Reserve surrounded by Doum palms and other beautiful indigenous trees and shrubs.

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Stanley's Lodge - Okavango Delta, Botswana.

Stanley's Lodge is located in a private concession in the Okavango Delta, Bordering the Moremi Game Reserve

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Singita Boulders Lodge, Sabi Sand Game Reserve, South Africa.

Experience the ultimate year-round South African safari in an exclusive wildlife sanctuary beside the Kruger National Park.

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Tongabezi Lodge, Livingstone / Vic Falls, Zambia.

Tongabezi Lodge is an exclusive lodge, away from the crowds, on the banks of the Zambezi River, 15km upstream from the magnificent Victoria Falls.

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Wilderness Air - Connecting you to the Wilderness!

Wilderness Air is proud to be the air support of Wilderness Safaris, with private access to nearly all of southern Africa’s finest wildlife areas.

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Terms and Conditions of Booking:

Disclaimer:

Though prepared with great care, information shown within the EPIC AFRICAN SAFARIS website is for reference purposes only. We do not accept any liabilities for any changes, errors or omissions nor for any resultant or consequential charges or liabilities incurred by any organization or individual.

EPIC AFRICAN SAFARIS  does not warrant the correctness or completeness of any information and opinions provided by companies or individuals illustrated, advertised or named within these pages. All such information or opinions are furnished for reference purpose only.

Nothing here will construe a representation of the opinion of EPIC AFRICAN SAFARIS and none of such information shall be regarded as a recommendation or warranty by EPIC AFRICAN SAFARIS for any purpose whatsoever in respect of any person, organization, product or service.

1) RESERVATIONS AND PAYMENTS

A) Reservations should be made by contacting EPIC AFRICAN SAFARIS, hereinafter referred to as EAS, at the address indicated below.

B) Safaris are booked and confirmed only on receipt of a 35% advance payment of the basic safari rate. This advance payment is due within seven (7) days of making the reservation. There shall be no binding contract until the advance payment has been received by EAS. Failure to remit your advance payment on time will result in an automatic change of status of any confirmed space to a provisional basis and the possible inability to reinstate your reservation. Your cancelled check and / or wire transfer authority will act as your receipt. (As a courtesy to clients, EAS will however also acknowledge all payments received by way of an e-mail message).

i) If EAS is NOT making your complete travel arrangements for you, it will be necessary to furnish us with a copy of the confirmation of your transportation arrangements before we confirm our portion of your travel plans. EAS cannot be held liable for any penalties or losses incurred as a result of voluntary or involuntary changes to transportation schedules.

ii) Please make all payments by check to: EPIC AFRICAN SAFARIS, or complete and sign the attached Credit Card Authorization Form, and e-mail it back to us as an attachment.

iii) Alternatively, payments can be made by wire transfer. Bank and account details are as follows:

EPIC AFRICAN SAFARIS
ACCOUNT NUMBER: 17126-04246
BANK OF AMERICA
SWIFT CODE:- BOFAUS6S
CARPINTERIA BRANCH 1712 (ROUTING NUMBER 121 000 358)
4994 CARPINTERIA AVE, CARPINTERIA, CA 93013
UNITED STATES OF AMERICA

C) The balance is due no later than sixty (60) days prior to commencement of your safari. If the balance has not been received by that date, EAS shall be entitled in its discretion to treat your reservation as canceled, and consequently to forfeit such part of the advance payment as determined solely by EAS
 

D) Any reservation made within sixty (60) days of commencement of a safari may be accepted provided space is available, payment in full is received, and provided that documents can be delivered prior to departure.

E) EAS will not provide tickets, coupons, vouchers or documents until full payment has been received by EAS
 

F) EAS will not accept responsibility for wire transfer and / or overnight mail charges.

G) No client will be permitted into the field without payment in full being received by EAS
 

H) Special airfares are capacity controlled and often sold out months in advance. In addition, many accommodations offered by EAS
 have a limited capacity. It is essential to make reservations well in advance to insure your preferred arrangements.

2) CANCELLATION AND REFUNDS

Any cancellation of a booking must be in writing. Cancellations are only effective when we receive written notification.

1. If written cancellation is received prior to 8 weeks before your departure, your deposit will be forfeited. (35% of safari fare)
2. If your cancellation is made to us within 8 weeks of departure, 100 % cancellation charges will be levied.
3. Clients are strongly advised to purchase Trip Cancellation Insurance at the time of booking the safari, in order to be covered against any financial losses, in the event of guests not being able to do the safari, for whatever reason

A) Should you fail to join a safari after departure or leave it prior to its completion, no refund can be made. (Please note that if the reason for the cancellation falls within the terms of any vacation insurance policy you may hold, then any such charges will normally be refunded to you by your insurance company, subject to the terms of the insurance).

B) If you are a "no show", EAS
 shall be entitled to treat your reservation as canceled without having given EAS any notice, and the cancellation charges as indicated above shall apply.

C) Any request to amend or change a booking once it has been confirmed may be accommodated subject to space availability. If EAS is able to assist, an administrative fee of $100 per change will be assessed. These fees will be added to your final invoice.

D) No refunds are given (1) for lost travel time or substitution of facilities, (2) for itineraries amended after departure, (3) for circumstances arising beyond the control of EAS, necessitating alternative arrangements being made to ensure the safety and / or further participation and enjoyment of your safari, (4) if you do not appear for any accommodation, service, sightseeing or trip segment without notifying EAS, or (5) if you leave your safari after it has begun, or miss any scheduled sightseeing, activities, meals or accommodations.

E) By taking out Trip Cancellation Insurance at the time of booking your safari, guests can usually cover cancellation fees.

F) If you are a "no show", EAS shall be entitled to treat your reservation as canceled without having given EAS any notice, and the provisions of Paragraph 2(A) shall apply.

3) FOR YOUR INFORMATION

A) EAS acts as booking agent for hotels, airlines, air charters, bus companies, ground transportation, boat purveyors or owners, and other independent contractors providing accommodations, transportation and / or other services abroad. Each of these companies is an independent corporation with its own management and is not subject to the control of EAS, including, but not limited to, various overseas ground operators.

B) All bookings like those described above are accepted by EAS as agent for independent overseas ground operators. The transportation, accommodations and other services provided by ground operators are offered subject to the terms and conditions contained in the tickets, exchange orders or vouchers issued by them or their suppliers. Because EAS does not have the right to control the operations of the independent operators and their suppliers, EAS cannot be held liable for any personal injury or property damage which may arise out of these services. EAS reserves the right to cancel any itinerary or any part of it, to make such alterations in the itinerary as it deems necessary or desirable, to refuse to accept or to retain as a member of any safari any person at any time, and to pass on to safari members any expenditure incurred by delays or events beyond its control. In case of any appreciable variation in cost, EAS reserves the right to adjust its rates.

4) RISKS

A) EAS draws your attention to the fact that there are certain inherent risks involved in participating in the type of trips sold by EAS You will be required to sign a Release to acknowledge this warning and also to release and hold harmless EAS from any damages that may result.

B) It is your sole responsibility to take all appropriate medical advice prior to departure as to whether or not you are fit enough to undertake the trip booked. EAS shall not be liable for any illness, injury or death sustained on a safari sold by EAS which is not due to the gross negligence of EAS its officers, employees, authorized representatives or agents whomsoever.

5) FORCE MAJEURE

A) EAS shall not be deemed to be in breach of these terms and conditions or otherwise be liable to you, by reason of delay in performance, or by non-performance, of any of its obligations hereunder to the extent that any such delay or non-performance is due to any Force Majeure.

B) If EAS
 is affected by Force Majeure it shall forthwith notify you of the nature and extend thereof.

C) "Force Majeure" means, in relation to EAS, any circumstances beyond the reasonable control of EAS (including, but without limitation, acts of God, explosion, flood, tempest, fire or accident, war or threat of war, sabotage, insurrection, civil disturbance, or requisition, sickness, quarantine, government intervention, weather conditions or other untoward occurrences).

D) If EAS is affected by Force Majeure it shall be entitled to, and may in its sole and absolute discretion, vary or cancel any itinerary or arrangement in relation to the trip. Payment of any refund by EAS to you as a result of the non-performance of any of the obligations of EAS hereunder shall remain in its sole and absolute discretion, although EAS shall use its reasonable endeavors to reimburse you where possible, if refunded by the ground operators or safari providers. However, EAS shall be entitled to deduct from any refund recoverable, the reasonable actual and potential costs to EAS of the Force Majeure.

E) Regarding civil unrest, once EAS has investigated the prevailing situation as it deems fit, it shall remain in the sole discretion of EAS whether to proceed with the trip. You may in such circumstances cancel the trip. However, if, after having made all reasonable and proper inquiries, EAS is of the opinion that the trip may proceed, no refund will be payable to you and the provisions of Paragraph 2 shall apply.

6) INSURANCE

A) EAS strongly advises that you obtain the following types of insurance which are commercially available:

Emergency Medical Evacuation
Major Medical
Accidental Death and Disability
Loss of Personal Effects

B) Please note that all clients are required to have adequate Trip Cancellation Insurance for safaris operated by Wilderness Safaris as ground operator.

7) SURCHARGES AND EXCHANGE RATES

Rates used in the safaris are based on tariffs and exchange rates valid at the time of printing and advertising safaris. Should a rate vary against the U. S. Dollar by more than 3%, EAS reserves the right to recalculate the safari cost and apply the differential as a surcharge. Any refund made by EAS shall be in its absolute and sole discretion.

8) TERMS AND CONDITIONS

These terms and conditions govern the relationship between EAS and you. To the total exclusion of any other terms and conditions. No alterations to the terms and conditions may be made by any unauthorized employee of EAS, authorized representatives or agents, unless in writing by an authorized employee of EAS. All decisions and matters subject to the discretion of EAS shall be made by an authorized officer or employee of EAS.
 

9) CARRIAGE BY LAND, SEA AND AIR

A) Carriage by Land, Sea and Air is subject to the terms and conditions of the carrier with whom you travel and to international conventions - some which may limit liability. Land, Sea and Air travel are also subject to operational decisions of carriers and sea ports which may result in cancellations, delays or diversions, over which EAS has no control and for which EAS accepts no liability whatsoever.

B) The passenger contract in use by the airline carriers concerned, when issued, shall constitute the sole contract between the transportation companies and the purchaser of these programs and / or the passengers.

10) BAGGAGE

Temporary or permanent loss of baggage is the responsibility of you or the carrier. Please note that when traveling by light aircraft during your safari, space is limited, and luggage is limited to a weight restriction as is indicated in your itinerary, and ONLY soft luggage or duffel bags are allowed. No hard suitcases are allowed, and NO EXCEPTIONS will be made.

11) TRAVEL DOCUMENTS AND VACCINATIONS

It is your responsibility to ensure that passports, visas, travel permits, health certificates, inoculations, international driving license, or other documentation required for the trip are obtained and are in order. It is your responsibility to meet any additional costs incurred by yourself or by EAS on your behalf as a result of any failure by you to comply with such requirements. Anti-malaria precautions should be commenced prior to departure. Please consult your physician for more details.

12) SPECIAL REQUESTS

You must advise EAS in writing of any special requests, i.e. diet, facility or physical handicap, when you submit your reservation request to EAS, which will be met if possible.

13) INFORMATION IN BROCHURES / ELECTRONIC ADVERTISEMENTS

All information given in any brochure or otherwise advertised, (including electronic advertisements on the Internet) is, to the best of EAS's knowledge, correct, but EAS reserves the right to change same. The photographs reproduced and information provided depict typical scenes experienced and details on each destination; but the subject matter may not necessarily be seen or experienced while visiting that destination.

14) PHOTOGRAPHY

EAS reserves the right without further notice to make use of any photography or film taken on a safari of a safari participant, any staff member, safari guide or operator for general purposes without payment or permission.

15) DISPUTES
If you have any cause for complaint while on safari, you must immediately bring it to the attention of the local representative of EAS or agent, who will attempt to resolve the situation.

16) CONSENT

The payment of the advance payment OR any partial payment for a reservation on a safari constitutes consent to all provisions of the conditions and general information contained in any brochure (electronic or otherwise), invoice and travel documents. The terms under which you agree to take these safaris cannot be changed or amended, except in writing, signed by an authorized officer or employee of EAS.
 

17) CONDITION OF BOOKING

You shall comply with instructions of any representative of EAS, safari guide or local ground operator at all times. No client shall be accepted or be permitted to continue on a safari while their status or mental or physical condition is, in the opinion of any representative of EAS, safari guide or local ground operator, such as to render them incapable of caring for themselves or make themselves objectionable to other safari clients or become a hazard to themselves or other safari clients and EAS will not be responsible for expenses by such persons precluded from completing the safari for this reason.

18) NOTICE OF ENFORCEABILITY

Please remember, when you book travel related services with EAS, you are entering into a binding agreement that assumes all terms and conditions are fully understood as stated in this document.

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Affiliated with Trips in the Village, a Proud Member of Virtuoso

Affiliated with Trips in the Village, a Proud Member of Virtuoso

 

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Epic African Safaris
1912 Choctaw Trail | Middleburg FL32068
United States of America
 

 Office:  (904) 406-0344
Cell: (904) 534-3392
epicafricansafaris  
Debbie@epicafricansafaris.com  

  Saturdays, Sundays and Federal Holidays please leave a message. A safari consultant will contact you the next business day.